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Planning Resources

Buses

  • Atlantic Express: Veronica, (314) 772-5151
  • First Student: 1(866) 490-1020 or (314) 389-1111

School bus to rent for transportation to events off-campus. Fits approx. 44 person/bus.

*Note: Buses are paid for with a PO. Make sure to get the cell phone number of your driver(s) or have the dispatch number on hand for easier contact on the day of the event! Fill out a bus registration request online: http://bus.wustl.edu/. We generally try to requests the buses to the Alumni Lot (Lot 50).  Note that buses cannot be parked on Shelpley Drive.  You must be in contact with Stephanie at Parking & Transportation about where the buses can load.


Catering

There are certain 
places 
on
 campus 
that
 can 
only
 be 
catered
 by
 Bon
 Appétit and do not allow outside food (such as College Hall.)

 Their
 catering 
menu 
can 
be 
found
 on 
their
 website.

 Orders 
must 
be 
placed 
72
 hours 
in
 advance.  We pay them using an IDO.


Clean up

  • Aramark: (314)
935‐5030

*Note:
 Clean up
 services
 are 
required 
for
 all 
events 
on
 main
 campus, in spaces like Graham Chapel or the DUC.  These are not automatically set up when you request a room through event services. You must call independently to request a quote and reserve their services. If asking Aramark to set up for your event, make sure to provide information about furniture location.


Food
 Delivery

  • 569dine.com: (314)
569‐DINE

This is not usually necessary because many places have delivery options.


Grounds 
and
 Housekeeping

Alan Wieter
 is 
the 
zone 
manager
 for the South 40 and
 can 
coordinate 
an 
electrician on duty 
for
 events
 that 
include
 a
 DJ
 or
 other
sound/light 
equipment. He is also someone to contact when doing an event on the swamp other large scale outdoor event, or if you need to turn on the water spigot.

Kent Theiling is your Grounds Manager contact if you are going to need trash cans for an event. He is also the person to contact to get the sprinklers shut off on the Swamp for an event or to rent a hose for the water spigot.


Police Department

Notify
 the 
police
 department
 about
 large‐scale 
events 
held
 outside 
at
 night (
i.e.
Club
40),
 or
 that 
will
 be
 loud,
(e.g.

WU Stock).  Sgt. Mark Glenn has been our main contact for large events. Give them at least a week’s notice.


Printing/Engraving

  • Hi/Tec
Copy
Center*: (314)863‐4111
  • FedEx
Kinkos*: (314)
963‐2700
  • St.
Louis
Trophy
 and 
Engraving: (314)
991‐2250

*
We 
have 
blanket 
order
 numbers 
for 
these 
locations 
so
 you 
do 
not
 have 
to 
use
your
 pro‐card,
 speak 
to
 an
 advisor 
to
 obtain 
this 
number 
before 
you
 order.


Rentals

  • Weinhardt
 Party 
Rentals……………………(314)
822‐9000

Our go-to for cotton candy machines, stages, etc.

  • AIRCO
Audio,
Inc………………………………(314)
429‐1414

Brandi
 Welty 
is 
the 
president
 of
 this 
sound 
& 
lighting 
production 
company


Space Reservations

(Online
 form
 at
 reslife.wustl.edu)

  • Main 
Campus 
Reservations: Event Management, eventmanagement.wustl.edu, (314)935-5234

For
 a 
list
 of
 spaces 
reserved 
through 
event 
services,
see
 their website. These include the DUC, Graham Chapel, Oak Walk Banners, etc.

  • Underpass: Student 
Union 
Business 
Manager (go to the SU office in the DUC.)

This 
is 
only 
if 
you 
want 
to
 use 
a 
section 
other 
than 
our 
permanent 
location


Security

  • B&D 
Security: (314)
878‐2424

Shuttles

  • Central 
States 
Trailways: Larry
, (800)
825‐8273

A
 shuttle 
company 
within 
St.
Louis, 
offers 
all sizes 
and
 is
 the 
least 
expensive.


T‐Shirts/Clothing


Policies

Always, 
always, 
make 
sure 
you 
abide 
by 
Res 
Life
, main 
campus 
posting, 
and
 space
 policies. 
They 
can 
be 
found
 on the Res Life Website, and the Event Services website.